Assistant to Senior Director of Outreach Services

  •  Hiring Manager
  •  May 24, 2019
  •  

 Assistant to Senior Director of Outreach Services

 

THIS POSITION REQUIRES TRAVELING WITHIN LI& QUEENS

 

REPORTS TO: Senior Director of Outreach Services

DEPARTMENT: Administration

CLASSIFICATION: Non-Exempt

HOURS: 35 hours per week

QUALIFICATIONS:

Minimum of Bachelor’s Degree and 2 years’ Experience serving people with mental illness, developmental disabilities and/or alcoholism or substance abuse, preferred. Valid, clean NYS Driver’s License.

JOB FUNCTION:

Enhances Senior Director of Outreach Services effectiveness by providing information, analysis and support in all areas of operations and service delivery; and representing the Senior Director internally and externally.

ESSENTIAL FUNCTIONS:

  • Helps Senior Director make key decisions and provide oversight of program operations by gathering information, researching, analyzing and preparing reports
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; problem-solving; making adjustments to plans.
  • Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
  • Maintains Senior Directors appointment schedule by planning and scheduling meetings, training, conferences, teleconferences, and travel.
  • Collects reports needed by Senior Director, processes them and maintains copies as needed.
  • Represents the Senior Director by attending meetings in the Director’s absence; speaking for the Senior Director.
  • Travels to different offices and locations throughout Long Island and NYC Boroughs to assist in different assignments, as needed.
  • Interfaces with all levels of operations and services staff as needed.
  • Arranges executive travel and meetings by developing itineraries, agendas and scheduling
  • Work with outreach services and operations departments in areas needing follow up identified by the Senior Director.
  • Performs accounting functions related to accounts payable or receivables.(docuware)
  • Types, edits, and prepares correspondence, memorandum, letters, legal documents, information packets, and other communications; responds to routine letters and composes general correspondence as directed.
  • Assists in recruitment by, updating Job Descriptions, sourcing resumes, screening and scheduling interviews.
  • Maintains director’s calendar; receives, opens, reviews and distributes mail; prepares purchase orders and vouchers; establishes and maintains filing procedures; coordinates and monitors assigned projects.
  • Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals; takes and delivers messages as needed.
  • Perform other duties as required.

To Apply:

Please send your updated resume to hiringmanager@fedoforg.org, Please include the title of the position you are applying for.

Job Category: Outreach Services
Job Type: Full Time
Job Location: Medford Richmond Hill

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